Roles · role
Location Coordinator
Also known as Locations Coordinator, Location Office Coordinator.
A Location Coordinator runs the department’s office systems for scouts, owners, permits, agreements, vendors, maps, contacts, notices, payments, calendars, condition records, and distribution. They keep field teams and production leadership working from current, traceable information.
The Coordinator is the administrative hub connecting creative searches and field sites to production, legal, accounting, insurance, and government processes.
Accuracy matters because an outdated permit, owner contact, map, restriction, or payment can jeopardize a filming day.
Pre-production responsibilities
- Set up location files, calendars, permits, contracts, contacts, maps, and distribution systems.
Production responsibilities
- Keep field changes, permits, notices, payments, and site information current.
Post-production responsibilities
- Close files, payments, releases, restoration records, and archives.
Common questions
Does a Location Coordinator scout?
They may help research, but the core job is organizing the contracts, permits, maps, records, and communication behind the field team.
What does a Location Coordinator do day to day?
Day to day, Location Coordinator work commonly includes Maintain location databases, contacts, calendars, files, scouts, maps, and distribution., Track agreements, permits, insurance, payments, vendors, notices, and approvals., and Prepare tech-scout packets, site information, crew lists, and department reports.. The exact balance changes with the production schedule, crew size, and the point at which the role joins the project.
What skills matter most for a Location Coordinator?
The most useful skills are Document control, Permit tracking, Organization, Secure distribution, and Owner and agency communication. Together, they help the role make dependable decisions, communicate a clear handoff, and respond to notes or changing conditions.
Which tools and documents does a Location Coordinator use?
Common tools include Location databases and photo libraries, Permit, contract, insurance, and payment trackers, Mapping, calendar, email, and document systems, and Printers, scanners, shipping, and communication tools. The role also relies on Location agreement, Permit log, Insurance records, and Tech-scout packet so decisions, approvals, continuity, and delivery requirements remain traceable.
How does someone build experience for a Location Coordinator?
Location PAs, assistants, office PAs, and coordinators may enter the role by mastering location paperwork and field information needs.
How does a Location Coordinator vary by production?
The scope changes with format, budget, location, crew structure, and the production's technical method. The Coordinator works in a busy office connected constantly to scouts, active sites, agencies, owners, accounting, and production.
Sources
- Location professional membership and craft overview
- IATSE Local 871 crafts
- Motion picture industry craft groups
Educational reference only. Requirements vary by jurisdiction, employer, venue, and production context.